Exhibit Information & Policies

Exhibit Hall Floor Plan

The Gaylord National Convention Center floor plan will offer excellent booth locations for everyone. Exhibitor orders will remain open until Friday, June 5, 2026. 

Become a 2026 Exhibitor

Additional Exhibitor Opportunities

Charity Sponsorship

All exhibitors also have the opportunity to sponsor the NASFAA 2026 Charity 5K and associated charity events, a now beloved annual tradition that brings conference attendees together to support a local nonprofit. The $1,000 sponsorship puts our sponsors in the spotlight with ample recognition, including:

• Your logo on the 5K shirt, the race registration site, and NASFAA webpage
• Recognition in Today’s News, the NASFAA online Slack Community, and NASFAA social media
• Sponsor recognition during pre-event webinar/information session
• Shout-outs/sponsor slide during our conference opening and closing sessions
• Special recognition and participation benefits at additional TBD charity events. Previous events include Trivia Night and Silent Disco
• Your own sponsor table during the Charity 5K, and much more! 

It’s a wonderful way to gain exposure while benefiting a deserving local organization, like our 2025 charity partner, Higher Ground Youth and Family Services. By becoming a charity sponsor, you ensure that more of our fundraising dollars directly support a deserving nonprofit. Be a part of this great cause by becoming a 2026 Charity Sponsor! 

Learn more or contact Carissa Uhlman-Campana by May 1, 2026, to secure your sponsorship. 

Friend of NASFAA Sponsorship

Available for purchase May 2026; you do not need to attend the conference, exhibit, or be a Platinum, Gold, or Silver sponsor to purchase. 

The "Friend of NASFAA" option allows you to choose one of our remaining sponsor items for only $2,000. Available items will be announced in May 2026 and sold on a first-come, first-served basis. Options in 2025 included stress balls, bag clips, hand sanitizer, and earbuds. If you want to be the first to know when the 2026 items become available, contact Carissa Uhlman-Campana to be added to our priority notification list. 

Business Affiliate Seminars and Private Meeting Rooms

Available exclusively to sponsors who are NASFAA members, sponsors will have the opportunity to present a Business Affiliate Seminar at the conference. After sponsor selection, the remaining seminars may be sold to exhibitors.

Private Meeting Rooms may also be made available for exhibitor purchase after sponsor selection. Please contact Carissa Uhlman-Campana to inquire about either option. 

*NEW* Add-On Sponsorship Items

Add to your conference exhibitor or sponsor package with these fun and memorable options. These items are available to all exhibitors and sponsors on a first-come, first-serve basis. Prices are as listed; only one sponsor per item. 

Keynote Speaker

NASFAA is excited to welcome another marquee speaker for our 2026 event. This is an exclusive opportunity for one sponsor only to receive recognition and access, with your organization noted on all keynote sponsor marketing, during the session introduction, and included in a private meet-and-greet session. $10,000

60th Anniversary Keepsake Ornament 

Attendees will remember your sponsorship with this co-branded commemorative ornament featuring the conference and sponsor logos. $10,000

DJ Sponsorship

Your sponsorship will kick off each day of the conference, as our DJ gives you a daily shout-out! You'll also be featured in all pre-conference DJ promotions, a co-branded DJ booth, and 25 branded T-shirts to be given away throughout the conference. $7,500

Starbucks Commemorative Gift Card

The Coffee Lounge Sponsor may select this option to co-brand a $5 commemorative 60th anniversary Starbucks gift card. These will be offered on a first-come, first-served basis in the lounge. $1,500

Policies

View the full terms and conditions.

Deposits & Payment 

For those whose orders are placed as part of the Right of First Refusal process (during the 2025 conference in Anaheim), NASFAA requires a non-refundable 10% deposit of your total order by January 9, 2026. The remaining balance is due by May 1, 2026. 

For all other orders, NASFAA requires a non-refundable $1,000 booth deposit at the time of order. Full payment is due by May 1, 2026. 

Cancellations

Cancellations of exhibit space, conference branding and advertising, or sponsorships must be sent, in writing, to NASFAA by 5:00 p.m. ET on Friday, March 27, 2026. No refunds will be given after March 27, 2026, unless NASFAA is unable to hold an in-person event, in which case all payments will be refunded in full. No cancellations for sponsorships or advertisements are accepted, regardless of date, if materials have already been produced.

Gifts and Giveaways On-Site

No gift, giveaway, or raffle item may be valued at more than $20. 

Meetings, Events, and Hospitality Suites

• Company meetings may not be scheduled at times that conflict with any NASFAA conference activities, except for those companies that purchase a package with a private meeting room.
• All requests for meeting space are coordinated through NASFAA. Submit any requests you have in writing directly to Carissa Uhlman-Campana.
• Once approved by NASFAA, the event host will be responsible for all arrangements for the actual meeting, including advance advertising, room set-up, catering in accordance with the established rules, and payment of any charges associated with the function.

Exhibitor Descriptions for Digital & Web

• NASFAA reserves the right to ask any exhibitor to adjust their listing as NASFAA deems necessary.
• Companies are not permitted to list social events, such as receptions or parties, on their information page.
• Sales by authorized representatives of exhibitors are permitted. However, such sales may only include products or services that are normally marketed by the exhibitor's company. NASFAA will assume no liability for any transactions between exhibitors and exhibit hall participants.
• NASFAA shall be under no liability for its failure, for any cause, to insert a listing or for any error in any listing.
• NASFAA reserves the right to review and possibly reject all listings.
• NASFAA does not guarantee any given level of circulation or readership for its website.
• The exhibitor assumes liability for all content, including text and illustrations of published information, and assumes responsibility for any claims arising therefrom made against NASFAA, including costs associated with defending against such a claim. The exhibitor agrees to hold NASFAA harmless for any claims made against it for reason related to the exhibitor's advertisement.

Rules of Engagement With Institutions 

NASFAA's Code of Conduct states that "No amount of cash, gift, or benefit in excess of a de minimis amount shall be accepted by a financial aid staff member from any financial aid applicant (or his/her family), or from any entity doing business with or seeking to do business with the institution (including service on advisory committees or boards beyond reimbursement for reasonable expenses directly associated with such service)." In some interactions between associate and institutional members, what's acceptable and what's not may be cut and dry, but others may fall into more of a gray area. To help take the guesswork out of these interactions, NASFAA offers the following guidelines:

• Gifts/giveaways should have no more than a $20 value.
• Joining each other for meals is a standard business practice. If an associate member is to pay for the meal, it should not exceed $20 for breakfast/lunch and $60 for dinner.

Failure to follow the policies above, or other policies listed throughout the exhibitor website, stated or implied, may require a company to remove its exhibit, forfeit contributor privileges, and/or have their membership terminated.

If you have any questions, please contact Carissa Uhlman-Campana.